Office Manager

  • Available at 11/22/2021
  • Vacancy
  • Tualatin, OR
  • Apply now

We’re looking for a proactive and reliable Office Manager to join our company. The Office Manager is the glue of an organization that coordinates office operations, procedures and resources to facilitate organizational effectiveness and efficiency. This individual is a self-starter. They bring enthusiasm and can rally a group of engineers to participate in a team building exercise. They offer professionalism, integrity and kindness when meeting potential clients, vendors and partners. They can execute deliverables efficiently and adapt to change. They also can quickly understand our business operations and triage duties to the right people.

Responsibilities:

  • Maintains general office support, such as answering the general line, scheduling general meetings, ordering and maintaining food/office supplies, greeting visitors
  • Ensures the smooth running of the office and helps to improve the company procedures and day-to-day operation. Implements and maintains procedures/office administrative systems
  • Addresses and facilitates employee queries regarding office management issues (e.g. stationery, electronics, shipping, phone lines) as well as complaints or general support
  • Oversees travel arrangements and bookings 
  • Manages contract and price negotiations with office vendors, service providers and office lease
  • Plans all in-house or off-site team building events like parties, celebrations and dinner meetings
  • Creates internal presentations and produces management-level reports
  • Coordinates the on-boarding process for new hires as well as the off-boarding process
  • Assists the organization’s HR function such as keeping personnel records up to date, arranging interviews and so on

Qualifications:

  • High School Diploma required 
  • 3-5 years of office experience 
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills 
  • Strong computer skills: PowerPoint, Excel, Word, Travel Booking
  • A creative mind with an ability to suggest improvements
  • Valid US Driver’s License

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